Company: Sussex Partnership NHS Foundation Trust
Location: United Kingdom
Employment Type: Full-time and Contractor
Description:
Job summary
Due to a recent vacancy we are looking for a full-time Team Administrator to join our busy CAMHS and Neurodevelopmental Team based in Hastings and Hailsham, East Sussex, working for a busy team of mental health professionals.
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Main duties of the job
This is an interesting, varied and busy position that would suit an experienced administrator who is looking for a challenging and rewarding role in which finding a balance between team working and utilising initiative is important. The post holder will be motivated and flexible, be able to work well within a team and able to organise their own workload. Good time management skills and being able to prioritise tasks is essential as is having good attention to detail. You will need to demonstrate a professional and confident telephone manner, and be able to liaise effectively with other teams and agencies and members of the public. You will also need to have the ability to deal sensitively with people who may be distressed… This is a busy position and the successful candidate will provide excellent administration and secretarial support to our clinical team. Duties will include data input, processing of new referrals and typing of clinical letters and reports and answering phone calls. Therefore, a good working knowledge and experience of using the Microsoft Word, Excel and Outlook is essential.
Previous administration experience would be an advantage, although not essential, as training will be given where necessary.
As with all NHS posts, you will be expected to work at other bases as and when required.
About us
This is a rewarding and varied job with plenty of responsibility and is an excellent opportunity to develop your skills. In return for your hard work and dedication we can offer you the opportunity to work within a friendly and supportive team. You will receive supervision, strong support from colleagues and we are committed to staff professional development. We also offer and encourage in house development training opportunities. If you are a secretary or administrator and have a ‘can do’ attitude and want to be part of a friendly, dedicated team with strong commitment to providing safe, effective, quality patient care, then we want to hear from you.
Date posted
06 August 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£12.45 an hour per hour
Contract
Bank
Working pattern
Flexible working
Reference number
354-CS-21512
Job locations
St. Anne’s, Conquest Hospital
The Ridge
Hastings, St. Leonards on Sea
TN37 7RD
Job description
Job responsibilities
• Typing and/or formatting letters and reports for doctors and other clinical staff
• Inputting data onto electronic patient records
• Answering telephone calls efficiently and professionally, taking accurate messages and ensuring they are passed on and uploaded to the electronic patient record
• Managing Outlook diaries
• Contacting families to arrange appointments and sending appointment letters to confirm
• Managing Outlook admin inboxes
• Joining regular meetings and minuting if required
• Covering reception – telephone and meet and greet as required
• Assisting the clinical team with any queries
Job description
Job responsibilities
• Typing and/or formatting letters and reports for doctors and other clinical staff
• Inputting data onto electronic patient records
• Answering telephone calls efficiently and professionally, taking accurate messages and ensuring they are passed on and uploaded to the electronic patient record
• Managing Outlook diaries
• Contacting families to arrange appointments and sending appointment letters to confirm
• Managing Outlook admin inboxes
• Joining regular meetings and minuting if required
• Covering reception – telephone and meet and greet as required
• Assisting the clinical team with any queries
Person Specification
Qualifications
Essential
• NVQ 3 or equivalent qualifications
• Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential
• Proven experience of a range of administrative procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of developing, managing and maintaining office information systems
• Experience of working as part of a team
Person Specification
Qualifications
Essential
• NVQ 3 or equivalent qualifications
• Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential
• Proven experience of a range of administrative procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of developing, managing and maintaining office information systems
• Experience of working as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
St. Anne’s, Conquest Hospital
The Ridge
Hastings, St. Leonards on Sea
TN37 7RD
Employer’s website
https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
St. Anne’s, Conquest Hospital
The Ridge
Hastings, St. Leonards on Sea
TN37 7RD
Employer’s website
https://www.sussexpartnership.nhs.uk/ (Opens in a new tab
Source: Totaljobs
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